Job description

OPERATIONS MANAGER/COMPANY SECRETARY (FINANCIAL SERVICES) Key tasks and responsibilities: Operational Ensuring the smooth running of the office, supporting and reviewing the work of the company secretarial and support teams Managing and reviewing the work of a team of accountants overseas Managing the workflow with the accountants overseas to ensure the provision of high quality service to clients based in Singapore Liaising with the legal and accounting departments and with the organisation management and clients Liaising with the other group organisation's offices Company Secretarial Management and maintenance of a portfolio of Singapore entities that the group administers on behalf of clients, and act as company secretary and director to such entities Liaising with the legal and accounting departments and with management and clients Maintenance of statutory records Company formations Issuing share certificates and recording transfers and allotments of shares Convening AGMs and preparation of documents adopting the elective regime Preparation of documentation to strike off companies Maintaining and updating database (Viewpoint) for all client companies Responsibility for compliance, including maintaining clients The ideal candidate's qualifications and experience: Qualified chartered secretary (ICSA) or at least 3 years' equivalent experience in the corporate secretarial field Proven experience in managing a team of staff in a similar environment Strong team player who demonstrates maturity, perseverance and commercial sense Sound understanding of the Singapore Companies Act, CAP 50 and ACRA and of MAS regulatory issues Experience in Viewpoint will be considered an advantage Ability to organise and prioritise work with a minimum of supervision and with a flexible and proactive attitude Experience with time charging and direct client contact is advantageous Well-developed interpersonal and communication skills